Position: Logistics Coordinator, Temporary

Reports to: Director of Enrollment Advising

Department: College Study, Enrollment

Location: US Remote

Who we are:

CIEE is a nonprofit study abroad and intercultural exchange organization that transforms lives and builds bridges between individuals and nations through study abroad and international exchange experiences that help people develop skills for living in a globally interdependent and multi-cultural world.

Why work with us:

You will change the world. CIEE builds bridges between people, countries, and cultures. We help young people participate in high-quality international exchange and study abroad programs that bring the world together. We change lives; our alumni change the world. Be part of the change!
You will be part of a fast-paced, international, and collaborative team of professionals. CIEE operates the largest nonprofit network of study-abroad locations, with facilities and staff in 30 countries. Additionally, we help international participants from over 140 countries come to the USA each year. Committed to excellence and solving whatever problem the world throws at them, CIEE professionals work on international teams and are dedicated to advancing our almost 80-year-old mission to make the world a more peaceful place

Who you are:

The College Study Enrollment department is currently in search of a Logistics Coordinator for a temporary, part-time position. The successful candidate will be expected to work 30 hours per week, Monday to Friday. Key responsibilities include ensuring the accuracy and completion of administrative processes essential to students’ ability to study abroad, working closely with the student-facing pre-departure advising team, and handling operations work requests related to our pre-departure materials, ASU course registration, and medical form review.

What you’ll do:

Database and Application Management

Manage and maintain study abroad application information in the Enrollment database (e.g., editing application tasks, updating program dates, and setting up programs).
Process, scan, upload, and file student application materials (such as transcripts) electronically.

Departmental Operations & Advising Support

Monitor and manage the general department email inbox and maintain the Enrollment Advising calendar.
Manage pre-departure posting processes, assisting the permanent logistics coordinator, liaising with Study Abroad Advisors and Onsite Program Staff about any outstanding questions.
Support student advising staff during peak volume times by assisting with application and medical form reviews, as well as tracking pre-departure task completion with participants.

Confidentiality and Security

Handle confidential information with the utmost discretion.
Follow established protocols to ensure the security of sensitive data.

What you’ll bring:

Strong organizational skills with attention to detail.
Ability to manage multiple tasks and prioritize effectively.
Excellent record-keeping abilities.
Proficient in the use of spreadsheets and data entry.
Good communication skills for coordinating with team members and management.

This position requires a high level of discretion and accuracy, as it involves the handling of sensitive personal information. The ideal candidate will have a proven track record of administrative excellence and a commitment to facilitating smooth and efficient processing operations.

CIEE believes that professionals with varied backgrounds bring unique approaches and ideas to solving problems and advancing our mission to bring the world together. Qualified candidates from underrepresented groups are strongly encouraged to apply.

Due to federal regulations and CIEE policies, a background check, reference check, and education and employment verification will be conducted as conditions of employment.

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Logistics Coordinator, Temporary