Clerk of the Board
CalOptima
Join Us in this Amazing Opportunity
The Team You'll Join
We are a mission driven community-based organization that serves member health with excellence and dignity, respecting the value and needs of each person. If you are ready to advance your career while making a difference, we encourage you to review and apply today and help us build healthier communities for all.
More About the Opportunity
We are hoping you will join us as a Clerk of the Board and help shape the future of healthcare where you'll be an integral part of our Executive Office team, helping to strive for excellence while we serve our member health with dignity, respecting the value and needs of each of our members through collaboration with our providers, community partners and local stakeholders. This position has been approved to be Partial Telework.
• If telework is approved, you are required to work within the State of California only and if Partial Telework, also come in to the Main Office in Orange, CA, at least two (2) days per week minimum.
The Clerk of the Board will be responsible for managing staff and overseeing the operations of the Clerk of the Board's office. You'll assist the Board and Board Committee Chairmen in conducting public meetings of the Board and Board Committees. You'll perform confidential and complex administrative and technical duties to support the Board of Directors in accordance with Article IX, Section 9.3 of the CalOptima Health Bylaws. Finally, you'll ensure work quality and adherence to established policies and procedures, serve as the custodian of records and manage the maintenance of official agency records for public and government use. Together, we are building a stronger, more equitable health system.
Your Contributions To the Team:
• 60% - Board Committee Support
• Cultivates and promotes a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability.
• Directs and assists the team in carrying out department responsibilities and collaborates with the leadership team and staff to support short- and long-term goals/priorities for the department.
• Serves as Clerk to the Board of Directors, manages Board meetings, Board orientations and workshops and records official proceedings.
• Performs a variety of complex and confidential administrative duties, including the development of Board agendas and documents, administration of filings, records management and coordinating with other departments and gives appropriate official notices in accordance with the bylaws or as required by law.
• Maintains a list of ad hoc committees, including date of initiation, meeting dates, members, attendance, purpose, reportable recommendations and close out date.
• Administers the election of officers process annually.
• Provides a high level of customer service and responsiveness to public inquiries and assists the public and CalOptima Health staff by providing information and research assistance.
• Reviews and approves the agenda and minutes of the Board Advisory Committee meetings (e.g., Board of Directors' Investment Advisory Committee, the Board of Directors' Member Advisory Committee and the Board of Directors' Provider Advisory Committee) prior to distribution to the respective advisory committees for consideration.
• Attests to the signature of the Chair, Vice Chair, Chief Executive Officer or other authorized signatories on documents executed on behalf of CalOptima Health (e.g., Resolutions of the Board of Directors, official state and federal documents, etc.).
• Sends the Annual Conflict of Interest Form 700 to the Investment Advisory Committee (IAC) Members and receives their electronic and/or hard copy forms and keeps them on file as required by law.
• Serves as the custodian of records for CalOptima Health, managing the intake and processing of public records requests as directed by CalOptima Health's Outside General Counsel, information requests while ensuring all deadlines and legal requirements are met in accordance with CalOptima Health's policies and as required by law.
• Assists in managing the intake and processing of summonses and subpoenas as needed.
• Maintains CalOptima Health's official records for public and government use by managing, organizing and controlling access to complex records, including the Board of Directors and CalOptima Health's vital records, and ensures all records and required retention information are included in the records retention schedule.
• Ensures compliance with the Public Records Act, the Freedom of Information Act and the Brown Act.
• Collaborates with department leaders and outside legal on completing and distributing CalOptima Board Action Agenda Referrals (COBAR) and Board Books, including managing workflows and the delegation of tasks to efficiently complete Board materials.
• Manages the development of the Board meeting calendar, agenda and meeting materials for distribution to the Board and public posting on CalOptima Health's website.
• Ensures any changes to the Board of Directors are reported to Regulatory Affairs and federal and state regulators.
• Files a statement meeting the requirements of Government Code section 53051 with the California Secretary of State and the Orange County Clerk of the Board of Supervisors listing CalOptima Health on the "Registry of Public Agencies" and files an amended statement with the Secretary of State and County Clerk within ten (10) days of any change in the facts outlined in the original or a subsequently amended statement.
• Manages the publication of public notices.
• 30% - Supervisory Functions
• Supervises, trains, makes hiring, termination and disciplinary recommendations and conducts performance evaluations.
• Prioritizes and assigns work as it relates to the Board of Directors and Board Committees.
• Provides direction in developing and maintaining official files and filing various documents and ensures compliance with records management policies and procedures.
• 10% - Other
• Completes other projects and duties as assigned.
Do You Have What the Role Requires?
• Associate's degree PLUS 5 years of progressively responsible experience performing complex administrative or executive level support for elected or appointed bodies, including managing public meeting processes, coordinating boards or functions related to legislative or government operations required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying.
• 2 years of lead or supervisory experience required.
You'll Stand Out More If You Possess the Following:
• Bachelor's degree in business, public administration or related field.
What the Regulatory Agencies Need You to Possess?
• N/A
Your Knowledge & Abilities to Bring to this Role:
• Develop rapport and establish and maintain effective working relationships with CalOptima Health's leadership and staff and external contacts at all levels and with diverse backgrounds.
• Work independently and exercise sound judgment.
• Communicate clearly and concisely, both orally and in writing.
• Work a flexible schedule; available to participate in evening and weekend events.
• Organize, be analytical, problem-solve and possess project management skills.
• Work in a fast-paced environment and in an efficient manner.
• Manage multiple projects and identify opportunities for internal and external collaboration.
• Motivate and lead multi-program teams and external committees/coalitions.
• Utilize computer and appropriate software (e.g., Microsoft Office: Word, Outlook, Excel, PowerPoint) and job specific applications/systems to produce correspondence, charts, spreadsheets, and/or other information applicable to the position assignment.
Your Physical Requirements (With or Without Accommodations):
• Ability to visually read information from computer screens, forms and other printed materials and information.
• Ability to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects, patients and/or equipment 10 to 25 pounds
Ways We Are Here For You
• You'll enjoy competitive compensation for this role.
• Our current hiring range is: Pay Grade: 315 - $109,892 - $175,827 ($52.83 - $84.5322).
• The final salary offered will be based on education, job-related knowledge and experience, skills relevant to the role and internal equity among other factors.
• This position is approved for Partial Telework (**If the position is Telework, it is eligible in California only**)
• A https://www.caloptima.org/en/careers#benefits
• CalPERS pension program and additional retirement packages.
• Additional benefits and perks including:
• A generous PTO program
• A quality work life balance
• Various wellness programs
• Tuition Reimbursement
• Professional development opportunities
• Career development opportunities
• Flexible scheduling
• And the satisfaction of knowing your work directly impacts and improves healthcare access for thousands of individuals and families.
Our Work Environment:
If located at the 500, 505 Building or a remote work location:
• Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.
If located at PACE:
• Work is typically indoors in a clinical setting serving the frail and elderly.
• There may be harmful or hazardous environmental conditions present for this job.
• The noise level in this work environment is usually moderate to loud.
If located in the Community:
• Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed.
• Employee will occasionally work outdoors in varied temperatures.
• There may be harmful or hazardous environmental conditions present for this job.
• The noise level in this work environment is usually moderate to loud.
Why Join Us?
We believe that diverse perspectives drive innovation. Each employee brings a unique perspective to the overall team and we value everyone's input and we are committed to creating an inclusive environment where you and every team member can thrive while making a meaningful impacts on our community members. Our team reflects and represents the communities we serve, and we welcome candidates from all backgrounds who share our commitment to accessible, quality healthcare.
What's Your Next Step?
All Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. Do NOT miss out. If you want to join our team, the deadline for the first review of applications is April 21, 2026 at 9:00 PM (PST). We are encouraging you to apply early. If you apply after the first review date, your application is not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date.
Our Commitment to You
Your application and resume will be reviewed by a dedicated recruiter to this position. If your experience matches what we need, we will reach out to you to discuss the next steps. The selection process may include, but is not limited to, a skills assessment, phone screen and interview.
If you make it through the steps above and are selected for this exciting role, you will be required to undergo a reference and a background check (to include a conviction record) and if applicable also pass a drug screening and/or a post-offer pre-employment medical examination (for specific positions) If you are an Internal CalOptima Health applicant, please apply through the internal portal on InfoNet.
We will make sure to keep you updated through each step of the process on your candidate portal. Please make sure to watch for updates on your candidate portal and you emails which will be sent to the email address you listed on your application. Please check your email, including your SPAM folder, regularly throughout the recruitment process.
CalOptima Health is an equal opportunity employer and makes all employment decisions on the basis of merit. CalOptima Health wants to have qualified employees in every job position. CalOptima Health prohibits unlawful discrimination against any employee, or applicant for employment, based on race, religion/religious creed, color, national origin, ancestry, mental or physical disability, medical condition, genetic information, marital status, sex, sex stereotype, gender, gender identity, gender expression, transitioning status, age, sexual orientation, immigration status, military status as a disabled veteran, or veteran of the Vietnam era, or any other consideration made unlawful by federal, state, or local laws. CalOptima Health also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has, or is perceived as having, any of those characteristics.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation at (714) 246-8400 if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.
To apply, please visit: https://apptrkr.com/7064052
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