Summary of Position
Under the general supervision of the Lieutenant, the Police Clerk is a civilian employee who performs a wide variety of clerical and department support functions including; police record keeping/disclosure, customer service, computer data entry, evidence, information quality control and clerical duties.
Police Clerk Job Description (PDF)
Essential Functions
Essential responsibilities and duties may include, but are not limited to, the following:
- Performs a variety of clerical duties including; participates in maintenance of police records/central files, typing, transcription, and information processing and computer data entry into internal, Spillman and State Crime Information Access computer terminal.
- Performs detailed work assignments and resolves operational problems encountered by department personnel.
- Collaborates with other records staff to identify yearly divisional goals; assesses and recommends potential changes and improvements for effectiveness. Recommends, and researches equipment costs, and other matters.
- Ensures integrity of records information for the department; audits and verifies a wide variety of records and data; maintains records in compliance with applicable laws, rules, regulations, policies and procedures; recognizing issues of liability and privacy.
- Serves as Department Public Records liaison; assists with researching, reviewing, and preparation for the release of records to the public, attorneys or in response to subpoenas; prepares general correspondences for the department. Assists with Inventory. Job will require a focus on technology-based tasks, and video redaction.
- Exercises considerable judgment in making technical decisions in accordance with departmental policies and practices; handles cash transactions for fees or services rendered; orders and maintains supplies and forms; ensures office equipment maintenance/service.
- Performs other duties/functions as may be directed by the Lieutenant or Chief of Police.
Necessary Knowledge, Skills, and Abilities
- Wide variety of knowledge regarding various computer applications such as, but not limited to: Spillman, NCIC/WACIC, DOL, SECTOR, AXON etc.
- Familiarity with public record dissemination.
- Familiarity with Evidence processing/storage.
- Ability to be innovative and flexible in approach to duties and possess ability to readily adapt to changing community and department needs.
- Possess tact, diplomacy, and the ability to meet and deal effectively with individuals, groups and organizations representing a wide diversity of ethnicities, cultures, opinions, and beliefs.
Special Requirements
- Must be a citizen of the United States
- At least 18 years of age
- Must be able to read and write the English language
- Must be of good moral character
- No felony convictions
- Use/possession/sale of controlled substances may be disqualifying
- Other requirements as may be determined by Federal, State, City laws/Ordinances or Department Policy
- Bi-lingual (Preferred)
- Attendance and Performance: regular attendance and consistent performance required
Education
- High school diploma or equivalent
Application (PDF)
Applications for current openings can be submitted in person or by mail to: Selah City Hall, 115 West Naches Ave, Selah, WA 98942; or emailed to Michelle Damron.
