Summary of Position

Under the direction of the Finance Director, with limited supervision, the Payroll & Accounts Payable Specialist performs routine clerical, bookkeeping, accounting, and administrative work for the City. Compiles payroll data to maintain payroll records.

Essential Job Functions

Essential functions and duties include, but are not limited to, the following:

1. Compiles payroll data such as hours worked, taxes, insurance, and union dues to be withheld, and employee identification number, from time sheets and other records.

2. Records changes affecting net wages such as exemptions, insurance coverage, and various payroll deductions for each employee to update master payroll records.

3. Records data concerning transfer of employees between departments.

4. Prorates expenses to be debited or credited to each department for cost accounting records.

5. Keeps records of leave pay and nontaxable wages.

6. Enters payroll and utility data on ledgers, control sheets, warrants and other accounting records. Enters accounts payable expenditures into financial system.

7. Inputs budgetary data into financial accounting system.

8. Assists in reconciling general ledger to various payroll reports and the general ledger to various expenditure reports.

9. Prepares periodic financial, statistical or operational reports as assigned.

10. Processes purchase orders. Maintains purchase order log.

11. Processes claims and vouchers for payment. Matches invoice with purchase order. Checks all claims for accuracy. Verifies account codes for proper assignment of budget expenditure. Sends claims vouchers to department directors for approval. Resolves disputes within area of authority and responsibility.

12. Prepares claims for administrative or governing body approval.

13. Enters expenditure data on ledgers, control sheets, vouchers, warrants and other accounting records.

14. Enters accounts payable expenditures into financial system.

15. Maintains accounts payable and encumbrance system for public works contracts.

Position-Specific Qualifications

The following position-specific qualifications are required:

• Typing: Ability to type 50 words per minute (WPM)

• Attendance and Performance: Regular attendance and consistent performance

• Driver’s License: Possession (within three months of assuming position) of a valid Washington State Driver’s License, and uninterrupted possession thereafter.

• Education and/or Experience: A High School Diploma and three (3) years of increasingly responsible related experience.

In order to be considered for this position, a City of Selah application must be completed and submitted. Applications and full job description can be found at https://selahwa.gov/jobs.aspx.

Applications for current openings can be submitted in person or by mail to: Selah City Hall, 115 West Naches Ave, Selah, WA 98942; or emailed to michelle.damron@selahwa.gov

Closing Date: Open until filled

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